Just 65 miles northeast of Flagstaff, In the south-central area of the Navajo Reservation, there once was a lake in Tolani Lake. It dried up so many years ago that not many people remember but the community is still there. Approximately 200 people call Tolani Lake home and within the cluster of homes there is a Navajo Chapter House, a community center and a school that’s closed.
Participants will be staying at a local dorm. Indoor showers are available. Beds will be provided so you do not need to bring your air-mattresses.
How You’ll Serve
You’ll be serving in the community through outreach to residents, community improvement, and light home repair.
Our partner lives, works, and serves the people of Tolani Lake and the surrounding areas around the school.
Dates and Pricing
||Price (per person)
|March 1st 2020
Breakfast, gather supplies and sack lunches
On-site lunch and devotions
Evening gathering & youth group devotions
There are beautiful mountain ranges surrounding Tolani Lake where you can enjoy sunsets that are picturesque.
Who can participate?
Spring break trips are available for anyone 12 and older. Sorry, no families/groups with kids under 12 years of age at this time.
Is there a required adult to youth ratio? Can extra adults go?
Yes, you must have 1 adult (21 years of age or older) for every 8 youth (20 years of age and under).
Are background checks required?
Yes, Group Mission Trips requires that all participants 18 years of age or older be screened and background checked by their church prior to attending.
- Background checks must be national and no older than two (2) years from the start of the mission trip.
- 18-20 year olds are not considered “adults” during camp, however because of our commitment to safety, we still ask them to go through your church’s screening process and have background checks run.
- Group Mission Trips requires a digital pastor signature on our Screening and Verification Form for every 18+ participant in order for them to attend the mission trip.
- You may use any organization to run your background checks, but if you are looking for a reliable one, we recommend Clear Investigative Advange. Their basic background checks start at just $12. They can be reached at 1.888.242.2503.
What about transportation?
- Groups must provide transportation to and from the mission trip as well as daily to and from the sites.
- All vehicles must be available for transportation to and from the sites. (Mileage or fuel costs are not reimbursed for any transportation costs.)
- Vehicles with a minimum capacity of six passengers are requested, with seat belts. Adults will be driving their own vehicles.
- Due to rough terrain and narrow roads, there are some locations that are labeled “Not Bus Accessible”. If you are serving at one of these, you’ll need to plan on bringing smaller vehicles.
What's the schedule?
7:00 a.m. Rise and shine!
7:30 a.m. Breakfast, gather supplies and sack lunches
8:45 a.m. Depart for projects
12:00 p.m. On-site lunch
4:00 p.m. Return to lodging
5:30 p.m. Dinner
6:00 p.m. Youth group debrief
11:00 p.m. Lights out
What will we be doing?
Our spring break mission experience is a great opportunity to serve community residents in need through meaningful community service projects. Projects may include:
- Help with residents in assisted living
- General yard work
- Help in a local food kitchen
- Light home repairs
- Volunteer with local non-profits
- Volunteer at a community center
What tools and other items do we need to bring?
The full Packing List will be provided upon registration, but it’s pretty much what you’d expect. A twin-size air mattress and bedding for sleeping, water jugs and coolers for lunches, work gloves, and modest swimsuits and appropriate clothing.
What about safety?
Safety is our top priority!
- We require groups to bring 1 adult (21 or older) for every 8 participants that are under 21 years of age.
- We require participants that are 18 and older be screened and background-checked by their church. Their pastor signs off that they meet our requirements and that they are approved to attend.
- Every staff member has been screened, background-checked, and reference checked by Group Mission Trips.
- For overall protection, we have separate shower times designated for participants that are 17 and younger from those that are 18 and older.
- We review safety procedures at camp—appropriate closed-toe shoes, gloves and goggles are recommended.
- Participants are not required to do any work that they consider unsafe. Participants may be using a drill for screws, but no one under the age of 16 can use a power tool or drill for drilling holes. No one under the age of 18 can use a power saw.
- Our staff visits each work site at least twice by the time of camp and the first thing a crew will do when they arrive to their work site is check for potential safety issues.
- Although we do serve in needy areas, we require work crews to stay together at all times. No one should ever be left alone and all participants are back at the lodging facility by their designated check in time.
- Group Mission Trips staff visit project sites every day so they are aware of where a crew is working and any issues in the area.
- Every work crew has the direct phone number to the GMT office and directions to the closest hospital. If an injury occurs on the work site, and is not serious, GMT staff will contact the youth leader and coordinate any transportation needed. If the injury is serious, the adult on site will call 911 and GMT staff will offer support and ensure needed medical forms are delivered to hospital. Each work crew will have a small first aid kit and a bigger one in each vehicle.
Where do we stay?
Depending on the location you’ll be staying at a local church or a facility in the community. All lodging locations have indoor showers.
What is the menu? What if there are special dietary needs?
Meals will consist of hot breakfasts, picnic-style lunches, and hot dinners. Picnic-style lunches will be assembled in the mornings and brought to work sites.
For registered groups: If you have a participant that has to eat gluten-free--please let us know. We can have a few gluten free options at camp but need to have an accurate number to plan for. Participants with special diets or allergies are welcome to bring their own food items to fill in as needed during the trip. Please know that we do have peanut butter on the menu. Group Mission Trips is unable to guarantee there will not be any cross-contamination during meal preparation by kitchen staff. There will be a staff member available at camp who will be able to answer any questions about food.
What about payments?
A $50 non-refundable deposit is due upon registration. The *remaining balance is due 30 days prior to your trip.
*This amount is nonrefundable and nontransferable
What if I need to add or cancel a space?
Call us! If there’s space available in your camp, we’ll ask for necessary payment. If you have a cancellation, and you’ve exhausted all efforts to re-fill spaces, call us to make cancellations. We’ll adjust your balance accordingly. If you cancel a space prior to 30 days before your trip, you’ll just forfeit the $50 deposit per spot. The entire fee is forfeited for any cancellations made within 30 days of your trip.
What if I need to cancel my entire group?
Cancellations have a huge effect on the people we serve--it is devastating news to them when we have to cancel. Based on the number of registered participants, we plan for lodging, food orders, work materials and staffing–just for starters. Also, depending on the time of year, sometimes it’s simply impossible for us to re-fill cancelled spaces.
We recognize that unexpected events happen that can pull participants away from their original commitment. Please give us a call, we are happy to talk through ideas to recruit other participants and keep your group intact. If there is no other option but to cancel your group, contact us to do so. As long as you cancel prior to 30 days before your trip, you’ll only lose $50 per spot. All mission trip fees will be forfeited for any cancellations within 30 days of your trip.
What's included in the registration fee?
- All meals
- Participant T-shirt
- Support staff on site
- Organized work projects
- Devotions during camp
- An online Group Page full of resources to help prepare you and your group for camp
- Unlimited customer support from professional and courteous staff
Do participants need to have insurance?
- Personal health insurance is not required to attend, although highly recommended
- If you carry personal health insurance, bring the appropriate information. It is needed if treated at any health-care facility.
- All health-care costs are the responsibility of the participants or his or her parent/guardian.
- If you have participants without adequate medical insurance and/or you desire to purchase trip protection insurance, you can purchase from any insurance provider of your choice.
Do you have references I can talk to?
Absolutely! Don't just take our word for it. Give us a call (1-844-258-9616) and we'd be happy to connect you with other youth leaders who have served with us.
||$65 per person/per day (3-day minimum)
Our payment policy is designed to give you the most flexibility when reserving your mission trip experience with Group Mission Trips.
|When you register for a trip, a $50 non-refundable deposit is due per person to reserve your space.
|Full payment balance is due and becomes non-refundable 30 days prior to the trip departure.
|Registration fees are in U.S. dollars and can be paid by check, money order, or credit card.